Manage Guest Student Access
===========================

**Other Identities** functionality is also used for registering **Guest Students** in Schools and TAFE to gain a DET User ID and password to access the DoE and TAFE Network. Expiry dates are set to remove Network access once the Student leaves DoE or TAFE.

This funtionality is used by **TAFE Support** and **Service Desk** staff (TAFE Guest Students) and **ICT Service Desk** staff (School Guest Students).

**Note** -- A Service Desk call must be logged for Administrator access to perform this function.

Description of Roles
....................

There are several roles available for students. Access to the DoE Network is governed by the Business Rules set up for each specific role. These rules govern Internet filtering levels.


**Students' Portal views:**

  * **School Students** see **School Student Portal** views according to their School year, ie. K - 6 and 7 - 12
  * **TAFE Students** see the **TAFE Student Portal** view with an appropriate level of internet filtering according to their age, ie. Under 18 or Over 18
  
*Figure 1* - Shows **Guest Student Roles**:

+-------------------------------+-----------------------------------------------------------------+
|   DET Guest Student           |   School Guest Students requiring DoE Network access and email  |
+-------------------------------+-----------------------------------------------------------------+
|   DET School Student Browse   |   School Guest Students requiring Internet Browse access only   |
+-------------------------------+-----------------------------------------------------------------+
|   TAFE Guest Student          |   TAFE Guest Students requiring DoE Network access and email    |
+-------------------------------+-----------------------------------------------------------------+
|   TAFE Guest Student Browse   |   TAFE Guest Students requiring Internet Browse access only     |
+-------------------------------+-----------------------------------------------------------------+
	
.. important::

		* Ensure that you select the appropriate role for the student so that correct access to the DoE/TAFE Network is assigned.
		
Other Identities - Add
......................

This is used to register **Guest Students** who require access to the DoE Network.

Click on **Other Identities - Add** in the left hand panel. This will open **Add Other Identity** page.

*Figure 2* - Shows *Personal Details* section on **Add Other Identity** page:

.. image:: studentadd.png

All the fields designated with an asterisk are mandatory for completion. Select appropriate criteria from the drop-down menus and Lookup options to ensure accurate details are entered for **Location** and **Authoriser**.

TAFE Students roles just require **Org Unit type** and **Org Unit Code** as for Staff. However, as soon as you select a School Student role, the **Scholastic Details** option will be displayed, ie. **Scholastic Year** and **Roll Class**. 

*Figure 3* - Shows *Account Details*, *Authorisation Details* and *Scholastic Details* sections on **Add Other Identity** page:

.. image:: studentscholastic.png

Once all applicable fields are completed, click **<Authorise>**  as for staff.

*Figure 4* - Shows *Authorise* button at bottom of **Add Other Identity** page:

.. image:: studentauthorise.png

Other Identities - Search/Update
................................

This is used to update or remove access for Guest Students once they leave Schools or TAFE. Removing this access will remove all auto-generated accounts.

You can search on any or a combination of all available criteria. For example: 

	* Enter criteria in the **Name - Last** and **Name - First** fields and click **Search**
	* Or similar to the **General Search** function, you can refine the search using **Role** and the drop-down menus for **Organisational Unit** and **Organisational Unit Code**.

*Figure 5* - Shows **Search Other Identity** page with search results displayed:
	
.. image:: studentsearch.png

The resulting list can be exported to a file as per **Export Options** in **Read-Only General Search**.

Click on the appropriate student to open the **Modify Other Identity** page, as per **Other Identities - Search/Remove** above.

*Figure 6* - Shows *Personal Details* section on **Modify Other Identity** page:

.. image:: studentmodifyother.png

Update the required criteria, eg. **Expiry Date**, **Org Unit Code**, **Scholastic year** and **Roll Class** and click **<Update>**.

*Figure 7* - Shows *Account Details*, *Authorisation Details* and *Scholastic Details* sections on **Modify Other Identity** page:
 
.. image:: studentupdate.png

*Figure 8* - Shows *Update* button at bottom of **Add Other Identity** page:

.. image:: studentupdate2.png

Notify update as per normal process through the Remedy Incident that was requested.

Password Reset
..............

Passwords for students are reset using **EBS4** and **EMU** (both singular and in bulk). Please follow **User Guides** in both applications for instructions.