Manage Non-Government staff Access ================================== Non-Government School Principals, and/or their delegates, manage access for their staff to the DoE Network and required applications using AMU and SMU. Initial registration for **Non-Government Schools** and **Administrator ability for Non-Government School Principals** is set up by the relevant DoE Support teams: * **High Performance staff support for SMART2** (School Measurement, Assessment and Reporting Toolkit) - contact details are SMARTTrain@det.nsw.edu.au * **PRC Support staff support for PRC** (Premier's Reading Challenge) - contact details are PRC@det.nsw.edu.au **NB.** Any requests concerning Staff account access and application access can be directed to the relevant Support teams as above. **Please Note** -- The authoriser **cannot be the same as** the person being added, extended or updated. Once authorisation is established, Non-Government schools manage this functionality for themselves. .. important:: * **Non-Government School Principals cannot add, extend or update their own accounts** * Refer to **Non Gov - Add** and **Non Gov - Search/Update** below **Non-Government School Principals as Administrators** can: * Create, extend or remove DoE Network access for their staff using SMU * Reset passwords using SMU * Grant and rescind **SMART2** and **PRC** access to their staff using **AMU** .. warning:: * **Remember** - Remove all AMU access **before** a user's account is expired and while their name still appears in the AMU list for your site. Ability to perform these functions is granted via **AMU**. In **AMU - View Help** refer to: * **Managing Authoriser Access in AMU** for assistance to delegate Authoriser access for AMU and SMU * **Managing User Access for Other Applications** for assistance in granting access to use **SMART2** and **PRC**, and to **Reset Staff Passwords**. Non Gov - Add ............. This is used to add Non-Government School staff to the DoE Network. **NB. Authorisers cannot add their own accounts**. It must be performed by someone else at the school who has delegation for this function. **1. Non-Government School Principals** * **Non-Government School Principals cannot add their own accounts** * They can only be added by a **delegate at the school or by SMART Support**. Contact them via email - SMARTTrain@det.nsw.edu.au. **2. Non-Government School Staff** * School Staff can be added by the **School Principal or their delegate** * **Authorisers** *cannot add their own accounts* Click on **Staff Management** in the left-hand panel of SMU, then click on **Non Gov - Add** to open the **Add Non Government Staff Members** page. *Figure 1* - Shows **Add Non Government Staff members** page: .. image:: nongovadd.png All fields are mandatory. Type information into the text boxes, using drop down menus as applicable, eg. **Gender**, **Role** and **Location** (if more than one location is assigned to you), then click ****. A **message informing of success or failure of the operation** will be displayed . If successful, an email will be sent to the Non-Government School Principal, or whoever made the entry, detailing the username. *Figure 2* - Shows **success message** after NonGovernment user account is created: .. image:: nongovsuccess.png An **Activation email** will be sent to the user's personal email address notifying them of their new DET User ID with a link to follow to activate their account. School Principals can then give their staff access to use PRC and SMART2 using the AMU application. See **AMU - View Help** guide for details. .. note:: If a large number of staff need to be added to SMU, such as for a large change of staff at a school or a new school wishing to access SMART2 or PRC, then a bulk upload of this data can be provided by DoE. Requests for this are to be logged to SMARTTrain@det.nsw.edu.au and PRC@det.nsw.edu.au, whichever application support is relevant to your needs. Non Gov - Search/Update ....................... This is used to update Non-Government staff details, extend expiry dates and remove staff access from the DoE Network. **NB. Authorisers cannot extend or update their own accounts**. It must be performed by someone else at the school who has delegation for this function. **1. Non-Government School Principals** * **Non-Government School Principals cannot extend or update their own accounts** * Their expiry date extensions and updates can only be performed by a **delegate at the school or by SMART Support**. Contact them via email - SMARTTrain@det.nsw.edu.au. **2. Non-Government School Staff** * Their expiry date extensions and updates can be performed by the **School Principal or their delegate** * **Authorisers** *cannot extend or update their own accounts* Click on **Non Gov - Search/Update** in left hand panel of SMU to open **Non Gov Staff Search** page. Enter criteria in the **Name - Last** and **Name - First** fields and click ****. You can use the drop-down menu options to refine the search using appropriate criteria. Also select between **Starts with** and **Equals** to refine search further. Ensure the correct location is selected (if you are allocated to more than one location). *Figure 3* - Shows **Non Gov Staff Search** screen and resulting name displayed: .. image:: nongovsearch.png Click on the required name in the resulting list. This will open **Modify Non Government Staff Member** page. All details can be modified, ie. **Names**, **Gender**, **Date of Birth**, **email address**, **mobile number**, **role**, **location** and *most importantly* **expiry date**. *Figure 4* - Shows **Modify Non Government Staff Member** page: .. image:: nongovmodify.png The resulting list can be exported to a file as per **Export Options** in **Read-Only General Search** page. Update the required data, which includes the **Expiry Date**, and click ****. A success message will be displayed. *Figure 5* - Shows **Non Gov Staff Search** page with success message after staff member removed: .. image:: nongovresults.png * **To close the account immediately** -- enter today's date. This will set the expiry date to today and expire the account overnight, removing access to the DoE Network and applications. * **If the account reaches the expiry date** -- it will also be expired overnight and all access will be removed. Resetting Passwords ................... Non-Government Staff: * Passwords are reset using **Reset Password** option within **SMU** by the School Principal and/or their delegate * See **Reset Staff Passwords** within this User Guide for assistance Non-Government School Principals: * Passwords can only be reset by a **delegate within the School or by SMART Support** * Assign a delegate using AMU - Refer to **AMU - View Help** for assistance .. important:: * **Non-Government School Principals cannot reset their own passwords** * This must be done by **SMART Support** - contact on SMARTTrain@det.nsw.edu.au Bulk Uploads for large numbers of Staff ....................................... This option is available in **exceptional circumstances only** for: * **SMART2 Support** staff to reset Non-Government School Principals' passwords and extend expiry dates * **Large Non-Government Schools** to reset passwords and/or extend expiry dates for a large number of staff * To request and/or discuss this service contact SMARTTrain@det.nsw.edu.au for assistance.