Managing 'Staff not at this Site'
=================================
Most applications have the link **View & Add Staff not at this site** at the bottom of the staff list.

Applications which do not have this option include:

	* **MyPL@DET** (Professional Learning Management)
	* **OASIS** (School Oasis Systems)
	* **SAP** (SAP Portal)
	
.. Note::
	Staff added this way will not appear in the main staff list but will appear in a separate staff list created by using the **View & Add Staff not at this site** process.

Adding Application Access
-------------------------

* Select the location and the application where you wish to add staff not at your site.

*Figure 1* - Shows main staff page for **School Resources - Abbotsford Public School**:

.. image:: staffview.png

* Click on **View & Add Staff not at this site** in the bottom left handside of the screen. 

*Figure 2* - Shows **View & Add Staff not at this site** link:

.. image:: staffadd.png

* This will display a new page called **Staff not at xx School** which lists the staff not at your site who have already been given access for this application at your site.

*Figure 3* - Shows **Staff not at Abbotsford Public School** page:

.. image:: staffnew.png

* Click on the link **DEC State Wide Staff Search** in the bottom left-hand corner of the screen to open a new **Staff Search** box.
* Enter details in the criteria boxes and click **Search Staff**.
* Click on the appropriate name in the resultant list of names to select it.

*Figure 4* - Shows **DEC State Wide Staff Search** screen with **Name - Last** of **test**:

.. image:: staffsearch.png

* This returns you to the **Staff not at xx School** staff list.
* Tick the appropriate level of access box for the selected staff member to grant them access to use the application at your site.
* If it is successful, the box will flash green before putting in the tick.

*Figure 5* - Shows the box around the tick box coloured green:

.. image:: staffreturn.png

* If it is a failure, the box will flash red and an error box will appear.

*Figure 6* - Shows error message which states **can't find Staff member: test.test83 in DET.WIN** domain:

.. image:: stafferror.png

Try ticking the box again.

* If it still fails, *log an ICT Service Desk Incident* **stating the exact wording of the error**. This is important to assist the diagnosis of the problem. Other error messages may be displayed besides the one above.

Removing Application Access
---------------------------

To remove access from these staff:
	* Select required location and application.
	* Click on the **View & Add staff not in this site** link at the bottom of the staff list page as per **Adding Application Access** process above.
	* Untick the box as per normal process to remove the tick. This removes the staff member from the **Staff not at this site** AMU list.
	* A green box will appear to show success of removal. 
	* A red box shows failure. Tick again, and if still unsuccessful, please log a Service Desk Incident and state the exact wording of the error message (as explained above).

.. important::
	* **ALWAYS REMOVE this access from staff not at your site when it is no longer required**.

To return to **Staff at this site** list, Click on **Go back to Staff at this site** link in bottom right hand side of the screen.

*Figure 7* - Shows **Go back to Staff at this site** link:

.. image:: staffback.png