Managing User Access for Applications
=====================================

To set up or revoke rights to use an application other than AMU:

* First select a location, then click on the radio button next to the required application.
* This will open a staff list for that site with the available levels of access for the selected application.
* The information is displayed as a table - staff members in the left-hand column and different levels of access along the top bar.
* **Filters** can be used to include or exclude teachers and non-teachers in the list and to display the staff members' positions.
* Refer to **Using the Filters** in **Application Management Screens**.
* Check boxes are displayed in each column against a staff member's name.
* Ticking and unticking boxes adds or revokes application access.

.. important::
	* **ALL ticks MUST be removed from a staff member BEFORE they leave your site** - while their name is still in your AMU list.		
	* **Otherwise, the staff member will retain application access to your site after they have left** and a Service Desk Incident will need to be logged to have this removed.
	
**Examples:**

1. **Single access level** for PRC showing two staff members with ticked boxes which means that they can access and use PRC as a **PRC Co-ordinator**.

  * Touch the cursor on the staff member's name to display the DET User ID.

*Figure 1* - Shows **PRC administration page** with single level of access:

.. image:: otherprc.png

2. **Multiple levels** of access available for SRS - School Resources System with access granted for Local Group 1 and Local Group 2.

	* Touch the cursor on a tick box to display a description of the role, eg. Office Staff Group - the message reads: *Members of the Office Staff group can access the office folder within the staff faculty share of the eT4L server*.

*Figure 2* - Shows **SRS (School Resources) administration page** with multiple levels of access and the cursor on Office Staff Group:

.. image:: othersrs.png

.. note::
	* **All changes are made in real-time**. As changes are being made, the database records are being updated and the access is being allowed or removed.

Allocating Access
-----------------

* Click the check box to display a tick and give access to the relevant staff member.
* If **successful**, the box will show **green** as the tick appears.
* If **unsuccessful**, the box will show **red** and display an error message - try ticking again.
* If still unsuccessful, report the exact wording of the error message to the **ICT Service Desk**.

Removing Access
---------------

* To remove access, click the check box to remove the tick.
* A **green** box indicates **success**.
* A **red** box indicates **failure** so try unticking again.
* If still unsuccessful, report the exact working of the error message to the **ICT Service Desk**.

.. important::

	* **ALWAYS remove access from a staff member *BEFORE* they leave your site** - while their name is still in your AMU list.
	* **Otherwise the staff member will retain application access to your site after they have left** and a Service Desk Incident will need to be logged to have this removed.

Other Application Help Files
----------------------------

Refer to the **Help** files within the specific applications, eg. **EMU - Help** and **SMU - Help**, for an understanding on how each access level relates to the application.